2025 Water Softening Rock Salt – Instructions for Bidders

For furnishing rock salt to the City of New Carlisle, Ohio, to be used by the Water Treatment Plant, as follows:

Approximately five hundred (500) tons of rock salt AWWA standard B-200-64 to be delivered via truckloads with a pneumatic piler with 4” quick connects, each delivery consisting of approximately 25 tons, F.O.B., as needed by the Water Treatment Plant of the City of New Carlisle, Ohio, for the purpose of water softening.

The amount of salt indicated above is an estimated quantity for Calendar year 2025 ending December 31, 2025. The stated estimated quantity is based on previous usage and is for the purpose of making comparison bids.

The contractor shall sell, furnish, and deliver to the City of New Carlisle, Ohio, rock salt as needed by the City during the calendar year 2025 ending December 31, 2025. All rock salt shall be delivered via truckloads with a pneumatic piler with 4” quick connect of about 25 tons, F.O.B. City of New Carlisle, Ohio, and blown into 2 salt storage silos, or other designated locations as directed by the City’s Public Service Director or his designee, within four (4) days after order is placed for any part hereof. The contractor warrants that all rock salt delivered shall conform strictly to the City’s specifications stated above.

Each bid must be submitted in a sealed envelope clearly marked “ROCK SALT BID” and accompanied by a bid bond, or by a certified or cashier’s check on a solvent bank in an amount of not less than ten percent (10%) of total bid price, made payable to the City of New Carlisle, Ohio. Such bid bond or check shall be furnished as a guarantee that if the bid is accepted, the successful bidder within fifteen (15) days of such award, shall enter into appropriate contract with the City of New Carlisle and concurrently therewith execute a performance bond in an amount not less than ten (10%) percent of the contract price, with satisfactory surety / sureties. If the successful bidder fails to comply, then the full amount of such bond or check shall be forfeited to the City as payment for losses, costs, expenses and liquidation damages incurred by the City by reason of such failure. Checks of unsuccessful bidders will be returned within ten (10) days after award of contract.

Any provision attached to the bid will be liable to render it informal and may cause its rejection. The City of New Carlisle reserves the right to hold all bids for sixty days, if necessary; to waive any irregularities in the bid; to reject any and all bids; and to enter into a contract with the bidder, who in its consideration, is the lowest responsive and responsible bidder.